Section 1. Name and Location:
The name of the organization is: Magic Valley Stampede, Gold Buckle Club Inc., hereinafter referred to as “the Gold Buckle Club.” The Gold Buckle Club will have its initial business office and meeting facilities in Twin Falls County, Idaho and thereafter at such place within the State of Idaho as may be designated by the Gold Buckle Club Advisory Committee.
Section 1. Purpose:
The Gold Buckle Club is a non-profit voluntary association of members organized exclusively to provide financial support to the Magic Valley Stampede PRCA Rodeo and to offer support to noteworthy community charities.
Section 1. Governing Committee:
The Gold Buckle Club will be governed by an Advisory Committee whose purpose is to provide advice and support to the Magic Valley Stampede PRCA Rodeo Committee and act as a link between Gold Buckle Members and the Magic Valley Stampede PRCA Rodeo. Recommendations made by the Advisory Committee will be carried forward to the Magic Valley Stampede Rodeo Committee for Resolution.
Section 2. Composition and Term:
The advisory committee of the Gold Buckle Club shall not exceed 10 members. Composition shall be as follows:
1. Three (3) members will be members of the Magic Valley Stampede PRCA Rodeo Committee and will be appointed by the Rodeo Committee.
2. One (1) member will be a member of the Twin Falls County Fair Board and will be appointed by the Fair Board, and must be a member of the GBC.
3. Six (6) members will be selected at large from the membership of the Gold Buckle Club. The number of at large members may vary depending on the number of Gold Buckle members willing to serve.
4. Members at large will serve two year terms. The initial term will be staggered, with three members selected for (2) years and three members selected for (1) year. Thereafter all vacancies will be filled with terms of two (2) years.
Section 3. Meetings:
Meetings of the Advisory Committee will be held at such time as may be hereafter determined by the Advisory Committee. The Committee will meet no less than once each quarter, and shall hold a member meeting of GBC not less than once bi-annually. General members are welcome at all meeting of the Advisory Committee and time will be allotted to review their comments and concerns.
Section 4. Quorum:
A quorum is not necessary for the conduct of business as the Committee serves as an advisory board only.
The Advisory Committee shall choose the officers of the Gold Buckle Club from its membership. There shall be a Chairman, Vice Chairman, Secretary and Treasurer. The Chairman and Vice Chairman will be chosen from the members of the Advisory Committee and may be Magic Valley Stampede Rodeo Committee members but do not have to be.
The Treasurer of the Gold Buckle Club may or may not be the treasurer of the Twin Falls County Fair Board as will be selected by the members of the Gold Buckle Club. Treasurer duties shall be to maintain books and records of the Gold Buckle Club and report regularly to the Gold Buckle Club Advisory Board. A two party checking system will be maintained and all checks shall be signed by the Treasurer and the Chairman of the Gold Buckle Club.
Section 2. Election of Officers:
Nomination and election of officers of the Advisory Committee will be conducted annually each October at a time and place to be determined by the Advisory Board. A term of office for each officer shall be for one (1) year with the option of running for another year not to exceed two (2) years total and will commence at the October meeting. Vacancies in unexpired terms of office shall be filled at the next meeting of the Advisory Committee by regular election proceedings, except for vacancy in the office of Chairman, which will automatically be filled by Vice Chairman.
Section 3. Eligibility:
No person will be eligible to be an officer who is not a member in good standing and has been a member of the Gold Buckle Club Advisory Committee.
Section 4: Duties and Powers:
The members of the Advisory Committee and its officers shall perform the duties and exercise the powers prescribed by these bylaws, the parliamentary authority adopted herein and those assigned by the Advisory Committee or which normally pertain to the office. These duties and powers of the Officers shall include, but not limited to, the following:
The Chairman will:
a. Preside at all meetings of the Advisory Committee and shall have general charge of the affairs of the said Advisory Committee.
The Vice Chairman will:
a. Perform such duties as may be assigned by the Advisory Board. In case of the death, disability or absence of the Chairman, he/she will perform and be vested with all the duties and powers of the Chairman.
The Secretary will:
a. Take minutes of meetings and prepare correspondence as needed.
The Treasurer will:
a. Keep account of all monies of the Gold Buckle Club received or disbursed and cause to be deposited all monies and valuables in the name of the Gold Buckle Club and to the credit of the Gold Buckle Club in such banks and depositories the Advisory Committee shall designate.
b. Maintain books of the Gold Buckle Club and report to the members regarding the finances of the Club.
Section 1. Amendment of Charter:
The bylaws may be amended or revised at any time by the affirmative vote of two thirds of the members.
Section 1. Parliamentary Authority:
Roberts Rules of Order, newly revised, will be the parliamentary authority for all matters or procedures not specifically covered by the Articles of Incorporation, these bylaws, or by special rules of procedure adopted by the Advisory Committee.
Section 1. Fiscal Year:
The Fiscal year the Gold Buckle Club will commence on the first day of October of each year and end on the last day of September of each year.